Meridian HR Privacy Policy

Meridian HR ("we," "our," or "us") is committed to protecting the privacy and security of your personal data. This Privacy Policy describes how we collect, use, disclose, and protect the personal information we obtain through our online platform and in connection with the human resources services we provide, including Talent Acquisition, HR Consulting, Employee Relations, Compensation & Benefits, and HRIS Implementation. We operate in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Information We Collect

We collect various types of information to provide our services effectively and improve our online platform.

• Personal Identification Information: Name, professional title, company name, email address, phone number, and physical address (e.g., provided during service inquiries or contract fulfillment).
• Professional Information: Information related to your professional background, skills, experience, employment history, and other data relevant to talent acquisition or HR consulting services. For candidates, this may include CVs, resumes, and interview notes.
• Client and Business Information: Data necessary to provide HR consulting, employee relations, compensation & benefits, and HRIS implementation services. This may include company structure, employee data (to the extent necessary for the service and with appropriate legal bases), and financial data related to compensation.
• Technical Data: IP addresses, browser types, operating systems, and other information collected automatically through cookies and similar technologies when you visit our site. This helps us understand how our online platform is used and improve its functionality.
• Communication Data: Records of your communications with us, including emails, phone calls, and contact form submissions.

2. How We Use Your Information

We use the collected information for various purposes based on appropriate legal grounds:

• To Provide Our Services: To deliver our HR solutions, including talent acquisition, HR consulting, employee relations, compensation & benefits, and HRIS implementation, as per our contractual obligations or legitimate interests.
• For Communication: To respond to your inquiries, provide information about our services, and send relevant updates.
• For Business Operations: To manage our client relationships, handle billing and payments, and administer our internal operations.
• For Service Improvement: To analyze how our online platform and services are used, conduct research, and develop new offerings.
• For Legal Compliance: To comply with legal obligations, enforce our terms and conditions, and protect our rights or the rights of others.
• Marketing: With your explicit consent, to send you promotional materials about our services that we believe may be of interest to you. You can withdraw your consent at any time.

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Performance of a Contract: When processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contract.
• Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, and your interests and fundamental rights do not override those interests (e.g., service improvement, fraud prevention, direct marketing where permissible).
• Consent: Where you have given explicit consent for specific processing activities (e.g., for certain marketing communications). You have the right to withdraw your consent at any time.
• Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.

4. Disclosure of Your Information

We may disclose your personal data to carefully selected third parties in the following circumstances:

• Service Providers: To third-party vendors and service providers who assist us in providing our services, such as IT support, cloud hosting providers, and payment processors. These providers are contractually bound to protect your data and only process it according to our instructions.
• Clients/Employers: In the context of talent acquisition, we may share candidate information with prospective employers, with your consent or as necessary for the recruitment process.
• Legal Requirements: If required by law, court order, or governmental regulation, or if we believe such action is necessary to comply with legal obligations, protect our rights, or ensure the safety of others.
• Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred as part of the transaction.

5. International Data Transfers

As a company based in Ireland, we primarily process data within the European Economic Area (EEA). If we transfer personal data outside the EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission, or by ensuring the recipient is located in a country deemed to provide an adequate level of data protection.

6. Data Security

We implement robust technical and organizational measures to protect your personal data from unauthorized access, accidental loss, destruction, or alteration. These measures include encryption, access controls, regular security assessments, and employee training. While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. The precise retention period will vary depending on the type of data and the specific processing purpose.

8. Your Data Protection Rights

Under GDPR, you have the following rights regarding your personal data:

• Right of Access: To request copies of your personal data we hold.
• Right to Rectification: To request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• Right to Erasure (Right to be Forgotten): To request that we erase your personal data under certain conditions.
• Right to Restrict Processing: To request that we restrict the processing of your personal data under certain conditions.
• Right to Object to Processing: To object to our processing of your personal data under certain conditions.
• Right to Data Portability: To request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• Right to Lodge a Complaint: You have the right to lodge a complaint with the Data Protection Commission (DPC) in Ireland if you believe your rights have been violated.

To exercise any of these rights, please contact us using the details provided below. We will respond to your request within one month.

9. Cookies and Tracking Technologies

Our online platform may use cookies and similar tracking technologies to enhance user experience, analyze site usage, and support our marketing efforts. You can manage your cookie preferences through your browser settings.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any updates on this page. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions about this Privacy Policy or our data protection practices, please contact us:

Meridian HR

Ballygall Road East,

Dublin, Dublin, Ireland

Phone: +353859542824